Policy Council Meeting

    1. Welcome/establish quorum: 12–12:15 p.m.: Toscinia


    • Toscinia Elliot-Monclova- present
    • Christy/James Grady- present
    • Margaret Mattison- present
    • Asia Pugh- present
    • Danielle- present

    Community Members

    • Marsha Foote- present
    • Chris Finger- present
    • Brian Franz- present

    Quorum? YES x   NO


    • Karissa Schutt- present
    • Jena Fuchs- present
    • Additional presenter (if applicable)- Kendra Winkleblack-Kirk


    • May Farnsworth- absent

    2. Approval Minutes: 12:15–12:18 p.m.: Toscinia

    Motion: James Grady; Second: Marsha Foote; Vote: All in favor

    3. Director’s Report: 12:18–12:28 p.m.: Karissa  & Jena           

    • Anne Acree Memorial Scholarship
      • due to conflict with senior picnic, scholarship recipients were unable to attend today’s meeting as originally planned.
    • Site Monitoring Reports
      • Karissa and Jena explained to members that the grantee is continuing to work towards improving monitoring systems. Council reviewed the report with special attention to any areas of concern, non-compliances, or deficiencies. James suggested that next year, Policy Council members be invited to both delegate sites to have a better understanding of their programs.
    • Program Instruction- funding increase-
      • Members reviewed funding increase letter.             
    • COLA funding guidance letter
      • Members discussed that more than the 1% of the money from the COLA would best be utilized to support our delegate programs given their wage comparability study and staff retention initiatives. The remaining funds for both programs will be used to offset higher operating costs such as benefits, supplies, food services and educational programming such as a zoo mobile and theatre group opportunities for children.
    • Summer School Hiring*

    Teachers: Angela Brown, Megan Jacobs, Collie Valliere

    Support Staff: Angela Hurling,  Laura Spears,  Rowina Colon, Amy Eckdahl, Jackie Eldridge, Felicity Finn

    Family Advocates: Alma Lambert, Jen Anderson

    Clerical TA: Gwen Whitley

    • Karissa gave a brief overview of each proposed summer school staff. Each of them are currently employed with Head Start or elsewhere in the school district. James shared that he had Mrs. Whitley when he was in Head Start. There was no opposition to hiring any of the candidates.

    Motion: James Grady; Second: Brian Franz; Vote: All in favor

    4. Budget/Finance: 12:28–12:35 p.m.: Karissa

    • Review Grant budget sheets
      • no discussion
    • Credit card statements
      • no discussion

    5. Parent Engagement Committee: 12:35–12:45 p.m.: Jena/parent rep

    • Review upcoming engagement events-
      • Policy Council members were all invited to Field Day festivities on the 14th and were presented Certificates of Recognition for their volunteerism and contributions to program this school year.
    • Community Assessment update-
      • Will be sent out electronically for approval over the summer.

    6. Student Outcomes & Transition: 12:45–1 p.m.: Kendra

    • Student outcome data shows gains throughout all classrooms in all areas

    7. Monthly Report: 1–1:10 p.m.: All


    • No discussion

    8. Council Member Updates/Highlights: 1:10–1:20 p.m.: All

    Pride Stride begins

    9. Board of Education Liaison Updates: 1:20–1:30 p.m.: May- not present

    10. Closing*              

    Motion: Margaret Mattison; Second: Asia Pugh; Vote: All in favor

    *indicates vote needed


    • Previous month’s minutes
    • Delegate Site Monitoring Reports
    • Program Instruction
    • COLA funding guidance letter
    • Budget
    • Credit Card Statements
    • Monthly Report

    Key Dates

    • 6/2 Lunch Bunch 11 a.m. –12p.m. – WSS stage. Discuss how to support your child through Kindergarten transition with Brittney & Diann before joining him/her in their classroom for lunch. *Policy Council meeting 12–1:30 p.m., WSS Stage Conference Room, Pride Stride 1:10 p.m.
    • 6/7– Movie Night 5–7 p.m.- bring the kids in their PJs for dinner and a movie. Laurie Turner from Community Health will be here to share vital information about dental health w/ parents. There will be a gift drawing as well.
    • 6/14– Field day!
      • Krossber AM & Kirk/Adam- 10–11 a.m.
      • Krossber PM, Robertson, & Nesbitt– 1–2 p.m.
      • Join us for end of the school year fun in the sun! We will have relay races, water games, and treats for all. We ask that you bring a change of clothes for your child and that they wear sneakers on this day.
    • 6/22– last day of school for students



    *indicates Head Start event WS classes only