1336 Duties of the Extraclassroom Activities Treasurer(s)

  • 2011 1336

    By-Laws

    SUBJECT: DUTIES OF THE EXTRACLASSROOM ACTIVITY FUND CENTRAL TREASURER AND FACULTY AUDITOR

    Central Treasurer

    The Extraclassroom Activity Fund Treasurer is appointed by the Board of Education and is responsible for the supervision of the extraclassroom activity fund.

    The Treasurer's duties include the following:

    1. Countersigns all checks disbursing funds from the Extraclassroom Activity Account;
    2. Provides general supervision to ensure that all receipts are deposited and that disbursements are made by check only;
    3. Maintains records of all receipts and expenditures;
    4. Submits records and reports to the Board as required;
    5. Assumes other duties customary to the position.

    Faculty Auditor

             The Extraclassroom Activity Fund Faculty Auditor is appointed by the Board of Education and is responsible for auditing of all financial transactions of the fund.

             The Auditor's duties include:

    1. Examine the statement of accounts from the Central Treasurer once each month;
    2. Audit the ledgers kept by student treasurers at least twice per year;
    3. Examine transactions and procedures to determine if correct;
    4. Certify the accuracy of entries posted and available balances listed;
    5. Investigate instances when Central Treasurer's report and club ledgers do not agree; and
    6. Prepare year end report summarizing the financial condition of each activity and submit to Principal and Board of Education.

    8 New York Code of Rules and Regulations (NYCRR) Part 172

    Adoption Date:  5/8/00

    Revised:  3/14/11