External Audit Corrective Action Plan
Geneva City School District Interoffice Memorandum
To: Trina S. Newton, Superintendent of Schools
From: Mary E. Gere-Penna, Director of Business and Finance
Subject: Corrective Action Plan
Date: November 4, 2019
CC: Steve Kruger, Asst. Superintendent of Administrative Operations
We are in receipt of the Geneva City School District’s Basic Financial Statements and Management Letter for the school year ended June 30, 2019 as prepared by Raymond F. Wager, CPA, PC. Please accept this as the Geneva City School District Audit Response and Corrective Action Plan.
In an effort to safeguard athletic receipts and maintain accountability and control, the District should make deposits in a timely manner.
The District has directed the Athletic Department to make deposits within five business days of receipt. A record of this will be kept in a spreadsheet for documentation. Additionally, the District, along with the Athletic Advisory Board, is exploring the feasibility of not charging admissions at athletic events which would abate this exposure.
The District should review the credit limit on District credit cards as they are currently inconsistent
Accordingly, the credit card purchasing policy was amended and proposed to the Board of Education Policy Committee on October 24, 2018 and was subsequently approved by the Board of Education on November 13, 2018. A copy of the revised policy is attached.
The credit limit noted on the card is not consistent with District Policy. After review of purchasing trends, the credit card policy was amended and proposed to the Board of Education Policy Committee on October 24, 2018 and was subsequently approved by the Board of Education on November 13, 2018. A copy of the revised policy is attached.
The District should obtain an updated appraisal in order to better track and maintain the District’s capital assets and depreciation.
The District agrees with this recommendation and will follow through with hiring a firm to conduct a capital assets inventory after the completion of the current Capital Project.
The District should formalize in writing the Capital Project Change Order procedure and submit a monthly summary of Capital Project Change Orders to the Board of Education for review and approval.
The District will continue to follow the past practice of allowing the Superintendent to review and approve change orders up to $20,000 and the Board President to approve change orders in excess of $20,000. The District agrees that a summary of change orders should be submitted to the Board of Education monthly for review and approval. A Summary of Change Orders was submitted to the Board of Education for review and approval on November 13, 2018.
The District should continue to document their cyber risk assessment process in writing which should include the risk assessment process, the frequency of the risk assessment, how findings are to be communicated to the appropriate level of management, and how the process will be monitored.
The District agrees with this recommendation and will continue to follow our BOCES protocol, update our Cyber Risk Report semi-annually and annually update our Disaster Recovery Plan.