Policy Council Meeting

    1. Welcome/establish quorum: 11–11:05 a.m.


    • Gloria Allen (Chair) - present
    • William Parmer (Vice-Chair) - absent (unexcused)
    • LaSha Sullivan (Secretary) - absent (unexcused)
    • Iranisha Vazquez - absent (unexcused)
    • Casey Woody- present

    Community Members

    • Marsha Foote - present
    • Chris Finger - absent (unexcused)

    Quorum? No             

    Staff/BOE Liaison

    • Emily Fisher - absent (excused)
    • Karissa Schutt- present
    • Cristina Reale- present
    • Jena Fuchs- present
    • Additional presenter – N/A        

    2. Approval of minutes*: 11:05–11:10 a.m.: Gloria

    No amendments suggested. Will seek approval next month.


    3. Director’s Report : 11:10–11:35:Karissa          

    • Section Criteria- 2019–20*

    Members reviewed selection criteria. Marsha asked how the ACEs questionnaire is factored in and Jena explained the rating scale and point system. Will seek approval next month. 


    4. Monthly training: 11:35-11:45 a.m.: Karissa

    • Understanding financial reporting/Head Start budget process

    Karissa facilitated an ‘I know/I wonder’ activity to gauge what areas of the budget and finances members feel knowledgeable in and what areas they would like further information on. Marsha suggested to have a key at the end listing the full name for all abbreviations. Question arose regarding staff salaries and benefits. Karissa explained that the majority of those costs are paid from Head Start or Universal Pre-k grants but there is also a portion covered by district buy-back. In answering question regarding in-service requirements, Karissa explained the different budget codes relating to required trainings and professional development opportunities that arise from our training plan. Consultant costs were discussed and it was explained that we pay very little for consultants due to bringing on a full-time mental health staff member. Our program does pay for a nutrition consultant which is a Head Start requirement. Question asked regarding what items fall under family services expenses led to Karissa explaining that a wide variety of items including materials for family portfolios, extra clothes to have on hand for families, and supplies for family engagement events may fall under that budget category. Member inquired about what budget item substitute costs fall under. Karissa explained where it falls under the personnel category on the budget. Phone service costs were questioned. It was explained to members that the district pays for our land-line/office phone services as well as our radios. Our program pays for our family services staff members and our nurse to have cellphones in order to communicate with families via text messages. Members inquired whether or not the government shutdown has directly impacted our program and it was explained that it has not at this time.

    5. Budget/Finance: 11:45–11:55 a.m.: Karissa

    • Budget

    6. Parent Engagement Committee: 11:55 a.m.–12 p.m.: Cristina

    • Unity will be coming to PAWS night 1/15/19

    Cristina told members about an upcoming event highlighting job readiness that Brittney is heading.

    7. Delegate Site Monitoring Updates: 12–12:05 p.m.: Jena/Karissa

    Jena told members about her work with delegate directors on their collaboration and work towards improving different systems within their agency. She also informed them about their work on the community assessment through the Analyze, Aspire, Achieve series being offered by the regional training and technical assistance network. Members were invited to join the community assessment committee that will be meeting several times between March and June.

    8. Monthly Report: 12:05–12:20 p.m.: All

    • Questions/discussion

    Casey pointed out that she noticed attendance across all sites was down 5% for the month of December and suggested that the holidays seem to really have an impact on attendance.

    9. Council Member Updates/Highlights: 12:20–12:25 p.m.: All

    Marsha shared about the awareness campaign regarding exploited children that is being rolled out by the county and said to look out for information. Superintendents and school nurses have been trained. Training opportunities will be made available to other school personnel, human services staff, and parents. Seeking nominations for youth 9th-12th grades in our community and school personnel from each district. Members of the youth advisory board will vote on the winner for the community awards.

    10. Board of Education Updates: 12:25–12:30 p.m.: Emily

    Not present.

    11. Closing*: 12:30 p.m.

    Meeting concluded at 12:15pm.

    *indicates vote needed


    • Previous month’s minutes
    • Selection Criteria
    • Budget
    • Monthly Report