006: Athletic and Extracurricular Eligibility

  • It is the belief of the Geneva City School District that participation in extracurricular events and activities is an important component of a student’s education. Opportunities to be a member of athletic teams, theater productions, various clubs and student life activities will not only be offered, but participation will be actively encouraged. To maintain their eligibility for participation, students must make acceptable levels of academic progress in all their graded coursework throughout the entire school year.

    To monitor students’ academic progress throughout the school year, grades will be measured at the 3-week, 5-week, 8-week, and 10-week intervals of each marking period. Students who are passing all their coursework with a grade of 65 or higher at each interval are “academically eligible” to participate in all extracurricular activities with no limitations. 

    Students who score below 65 on any of their graded courses at one of the specified intervals will be placed on a “warning” list for each subject for which this is true. Placement on the warning list is intended to act as a clear message to students that they must immediately and actively work to improve their grades in this area. While on the warning list, students will be permitted to continue to participate in extracurricular activities, including athletic contests, theater performances, as well as spectating at school sponsored events.

    Once on the warning list for a course, students will have until the next grading interval to improve the grade in that course to 65 or better. If the student brings their grade to 65 or better by the next grading interval, they are no longer on the warning list for that course. With a grade of 65 or higher, the student returns to good academic standing with no limitations placed on their extracurricular participation. 

    If a student on the warning list does not bring their grade for the course in question to 65 or better by the next grading interval, they will become “ineligible” for each course for which this remains true. While ineligible, students will be permitted to practice with their team or club (or try out depending on the time of year), but they will be barred from participating in any official contests, productions, or meets. Students who are ineligible may attend the contest or performance with their team or club, but they cannot wear the team or club uniform. While ineligible, a student will have their spectating privileges suspended as well.

    Once officially ineligible due to lack of academic progress in a course, a student must remain so for at least one calendar week. An ineligible student may challenge their eligibility status at any time after the one-week period by presenting evidence that they are now passing the course in question with a grade of 65 or higher. They do not need to wait until the next grading interval for an opportunity to change their eligibility status. Any student with a grade of 65 or higher is considered in good academic standing and has no limitations placed on their extracurricular participation.

    Either the student who is ineligible or their parent/guardian/advocate may initiate a challenge to the student’s eligibility status by contacting the school administration or the athletic director and notifying them of the challenge. This should be done via email for record-keeping purposes. The school administration or athletic director will then contact the teacher of the course for which the student is ineligible and will ask them to calculate the student’s grade. If the grade is 65 or higher, then the student will return to good standing, and all privileges will be immediately reinstated. The administration or athletic director will notify the student and their parent/guardian, as well as the appropriate coach or advisor, of the change in eligibility status. 

    Should the student or their parent/guardian/advocate wish to further appeal eligibility status because of mitigating circumstances, they should communicate their request in writing to either the building principal or athletic director. School administration will then convene an impartial appeal committee to consider the substance of the appeal based on evidence provided directly by the student and their parent/guardian/advocate. 

    The appeal committee shall be composed of one student, three teachers, and one administrator. The athletic director or designee will preside over the committee, but is not a voting member. Following the presentation by the student and their party, the committee will deliberate and render their decision to the athletic director or designee. The athletic director or designee will communicate the decision of the committee to the student and their party no more than 24-hours after the appeal is made. The decision of the appeal committee is final. 
    The warning and ineligible list will be posted the Monday after grades are run in a manner that complies with all student privacy laws. Students’ eligibility status will take effect when the postings are made. It is the obligation of teachers to communicate information about eligibility status to their students and families. It is the responsibility of the student to become aware of their eligibility status and to take appropriate and responsible action to return to/maintain good academic standing. 

    Finally, student participation in “once in a lifetime” events such as the senior trip, senior picnic, senior ball, and junior prom will not be determined by a student’s eligibility status.