Newsletters & Flyers

Distribution of information from outside entities, regardless of affiliation with the district or lack thereof, is entirely at the discretion of the Office of Communications and Office of the Superintendent and may be denied without reason or advance notice.

Printed Flyers

Flyers produced by outside entities are eligible to be considered for sending home with students if:

• Sufficient lead time is given (this may vary depending on time of year, but a minimum of one week is preferred),
• Sufficient copies are provided to supply the targeted grade level or building,
• Information is provided in both English and Spanish,
• Formatting is ADA compliant,
• There is no cost to the event, services, or products listed, 
• The event, services, or products listed comply with existing Board of Education Policy, 
• The event, services, or products listed are aligned with the district’s strategic initiatives, and

The Office of Communications or Office of the Superintendent has approved the flyer. If there is a cost to the event or service but all other qualifications are met, flyers may be made available for pickup in the main office or counseling office.

Exceptions

A classroom teacher may, with the express permission of the building principal, choose to send printed flyers that do not meet condition 5 (cost) if all other above conditions are met, and there is a substantial potential benefit to that classroom (for example, Scholastic book sales, which provide the teacher with funds to purchase classroom books).

Entities that exist solely for the benefit of Geneva City School District students (for example, Geneva Family School Association) are exempt from conditions 2 (sufficient copies) and 5 (cost) and may, therefore, send flyers home with students in the buildings they serve if all other above conditions are met.

Digital Flyers & Announcements

Flyers and announcements from outside entities may be shared digitally if the relevant above conditions for printed flyers are met. Exceptions may be made for condition 5 (cost) but will be subject to a review of total cost, benefitting party, and targeted audience.

Because digital flyers are generally not ADA compliant, they will be replaced or accompanied by a text announcement containing all relevant information. The outside entity must provide the text of the announcement; embedding the proposed text within the flyer is not sufficient, as it must be in an easily editable format. The Office of Communications will not be responsible for writing or proofreading announcements for outside entities. The Office of Communications reserves the right to edit supplied announcements for style and clarity.

ParentSquare

Announcements from outside entities are generally not eligible for sharing via ParentSquare except as part of an existing e-newsletter publication. If the announcement is time-sensitive and there is no upcoming e-newsletter, an administrator may choose to send a stand-alone ParentSquare post with the express permission of the Office of Communications or the Office of the Superintendent.

Social Media

Preference will be given to sharing existing events or posts from community partner social media accounts rather than direct posts to district accounts.

Website

Announcements from outside agencies will be made solely at the discretion of the Office of Communications or the Office of the Superintendent.

Sign Up for Community Notifications

Currently, the Geneva City School District offers two options for community participation in our ParentSquare notifications — emergency announcements and public service announcements. Participation is subject to approval and may be denied or rescinded at any time at the sole discretion of the school district.

Public Service Announcements

Geneva City School District residents are eligible to sign up for our "PSAs for Community Partners" group on ParentSquare. Public announcements include our weekly newsletter, "Up Next," which is released every Friday at noon when school is in session. Press releases and other public information may be sent periodically. Every effort will be made to ensure these notifications are sent between the hours of 10 a.m. and 6 p.m. on weekdays.

Emergency Notifications

Geneva CSD Community Partner Organizations are eligible to sign up for our "Emergency Notification for Community Partners" group on ParentSquare. Each Community Partner Organization may designate a maximum of two representatives to receive notification. Designees must complete this form personally — this form cannot be completed on their behalf. Upon approval, the Geneva CSD will make every effort to include designees in emergency notifications related to school closures and delays. Designees may also be included in emergency code notifications (lockout, lockdown, etc.) if we feel it is appropriate to do so. The Geneva CSD does not guarantee notification for all emergencies. Emergency notifications may be sent at any time of the day or night. For example, snow day calls are typically sent at 5:30 a.m.

Submit News

Community members who have signed up to receive our Public Service Announcements will see an option to "Submit a School or Community Event" in every edition of our "Up Next" Newsletter.