3280 Community Use of School Facilities, Materials and Equipment
3280 Use of School Facilities, Materials, and Equipment
2023 3280
Community Relations
Subject: Use of School Facilities, Materials, and Equipment
School Facilities
It is the policy of the Board to encourage the greatest possible use of school facilities for community-wide activities including those uses permitted by New York law. Individuals or groups wishing to use the school facilities must secure written permission from the Board or its designee and abide by the rules and regulations established for use, including restrictions on alcohol, tobacco, and drug use. All visitors must comply with the District's Code of Conduct.
The District reserves the right to charge a fee for the use of its facilities in a manner consistent with law, and on terms specified in regulation or by agreement with these organizations.
Materials and Equipment
Except when used in connection with or rented under provisions of Education Law Section 414, school-owned materials or equipment may be used for school-related purposes only. Private or personal use of school-owned materials and equipment is strictly prohibited. The loan of equipment and materials for public purposes that serve the welfare of the community is allowed, as long as the equipment is not needed at that time for school purposes and that the proposed use will not disrupt normal school operations.
The Board will permit school materials and equipment to be loaned to staff members when such use is directly or peripherally related to their employment, and to students when the material and equipment is to be used in connection with their studies or extracurricular activities. Community members will be allowed to use school-owned materials and equipment only for educational purposes that relate to school operations. The Board will also allow the loan of equipment to local governments and other entities that benefit the welfare of the surrounding community. The Board supports this inter-municipal cooperation as it saves taxpayer monies and is a more efficient use of scarce or costly equipment and resources.
Education Law§ 414
NY Constitution Article 8
NOTE: Refer also to Policies:
#3281 — Use of Facilities by the Boy Scouts of America and Patriotic Youth Groups
#5640 — Smoking, Tobacco, and Cannabis (Marijuana) Use
#6150 — Alcohol, Tobacco, Drugs, and Other Substances (Staff) #7320 -- Alcohol, Tobacco, Drugs, and Other Substances
(Students)
- Class I - Pre-K - 12 School Programs and Non-Profit School Support Groups, and Youth and Senior Citizen Community Groups
- Class II - Governments Within School District Boundaries Using Facility for Governmental Purposes
- Class III - Geneva Non-Profit/Non-School Groups, Residents/Employees (1)
- Class IV - All Others (2)
| Facility Rate Schedule | Hourly Class I | Hourly Class II, III | Hourly Class IV |
|---|---|---|---|
| Classrooms | No Charge | No Charge | $10.00 |
| Cafeterias | No Charge | No Charge | $15.00 |
| NSS Auditorium | No Charge | No Charge | $15.00 |
| NSS Small Gym | No Charge | No Charge | $15.00 |
| NSS Large Gym | No Charge | No Charge | $20.00 |
| Media Centers | No Charge | No Charge | $15.00 |
| Computer Labs | No Charge | No Charge | $15.00 |
| WSS Auditorium | No Charge | No Charge | $20.00 |
| WSS Small Gym | No Charge | No Charge | $15.00 |
| WSS Large Gym | No Charge | No Charge | $20.00 |
| Carter Road Pool (Lifeguard Required) | No Charge | No Charge | $30.00 |
| Carter Road Auditorium | No Charge | No Charge | $30.00 |
| Fitness Center | No Charge | No Charge | $15.00 |
| GHS Gym | No Charge | No Charge | $20.00 |
| GMS Gym | No Charge | No Charge | $20.00 |
| Outdoor Fields (Day Time Only) | No Charge | No Charge | $15.00 |
| Outdoor Fields (Day Time Only) - Seasonal* | No Charge | No Charge | $75.00 |
| GHS Stage | No Charge | No Charge | $10.00 |
*Applicant Pays a Base Fee for Seasonal Usage, Subject to Conditions of Use. Re-application is Required Annually.
Fee or No Charge Includes: Utilities, basic custodial (during regular hours), basic A/V equipment, room set-up.
| Personnel Costs | Regular Hours | After 40 Hours | Weekends |
|---|---|---|---|
| Custodial/Maintenance/Audio Visual | $12.50 | $18.75 | $25.00 |
| Lifeguards | $10.00 | $15.00 | $20.00 |
| Food Service Employee | $10.00 | $15.00 | $20.00 |
Personnel Fees Begin 1/2 Hour Before and End 1/2 Hour After Actual Usage Time Requested.
Hours (Defined)
- Normal Working Hours: 8 a.m. to 10 p.m. Monday through Friday
- Weekends: 8 a.m. to p.m. Saturday and Sunday
Public Use Under a Contingent Budget
When the school district is operating under a contingent budget, additional fees may be assessed for any
use of school facilities by non-school organizations as provided by Education Law.
Other Potential Fees
- Custodial fees - For auditoriums/cafeteria rentals where food/drink other than minor refreshments are served.
- Monitor fees - Current hourly rate per monitor (may be required for groups of 25 or more).
- Lifeguards - For pool rentals.
- Special supervision - Kitchen workers, technicians, parking staff, etc. at current hourly rates.
- Special insurance (only when required)
- Portable sound system and/or video projector - Flat rate of $25 is charged.
- Auditorium Light and Sound Systems - Flat rate of $50 is charged.
- Software installation/removal fee - A $10 per hour fee will be charged to any group desiring to use computer equipment.
- Includes persons employed by the school district for at least 180 days per school year;persons whose principal place of residence is in
the Geneva City School District;legally recognized 501(c) non-profit groups operating inside the school district boundaries
- Includes groups or activities not sponsored by the School, such as those operated for the purpose of profit, or which charge a fee,
accept donations, raise money, or are not comprised of residents of the school district.
1st Reading: 6/14/04
2nd Reading: 7/12/04
Adoption: 8/9/04